Stop keeping your clients’ candidates in six different places.
Hello We Hire is a free applicant tracking system for freelance recruiters. One pipeline per client, AI that screens CVs against the vacancy, and a link your client can open without an account.
No card needed. Your first client can be set up in a few minutes.
New 12
Screened 5
Interview 3
You work for several clients. Your tools should too.
Most freelance recruiters run on spreadsheets, email threads and chat history. It works until the third client asks, “who did you send us last month?”
Today
- Candidates scattered across spreadsheets, inboxes and messengers
- Every CV reformatted by hand for each client
- Feedback arrives by email and gets lost
- No quick way to tell whether a candidate was already sent to a client
With Hello We Hire
- One candidate base, one pipeline per client vacancy
- CVs exported in the format each client expects
- Clients comment on a shortlist link and you see it in the pipeline
- Search your whole base before you source the same person twice
Everything a solo recruiter needs, nothing they have to configure.
Built around how freelancers actually work: many clients, many vacancies, and one person doing all of it.
Client Hub
Give every client their own space with their vacancies, the candidates you submitted and the feedback you got back. Open a client and see where everything stands.
AI CV screening
Upload CVs and get a match score against the vacancy. You choose the threshold, so you see the strongest candidates first and still make the final call.
CVs in your client’s template
Set up each client’s format once. After that, every candidate you submit goes out in that layout without manual reformatting.
Magic Links for clients
Send a shortlist as a link. Your client opens it, reviews the candidates and leaves feedback with no account and no password.
hellowehire.com/shortlist/northwindBring your existing candidates
You don’t start with an empty system. Import the candidates you already have and keep working from the first day.
Interviews without the back-and-forth
Connect Gmail, schedule interviews with Google Meet, fill in scorecards and set reminders so no candidate waits for a reply.
Where the AI works, and where you stay in charge.
AI in Hello We Hire does the repetitive reading. Decisions about people stay with you.
Large company with no internet in the HR department?
Some organisations can’t use cloud software, and can’t use AI services either. Hello We Hire runs on your own server, and our team at Plus8Soft installs and maintains everything there, AI included.
- Installed on your serverYour data never leaves your network.
- AI screening includedWorks inside your perimeter, with no outside connection.
- We handle setup and updatesYour sysadmins don’t need to learn a new product.
Free for you. Paid only when a team joins.
If you work alone, you never pay. If you bring colleagues, pick the team size that fits.
Questions recruiters ask first
Is it really free?
Yes. The individual plan has no limits on candidates, vacancies or clients. You only pay if you add teammates and need a group plan.
I already have hundreds of candidates. Do I have to start over?
No. You can import your existing candidates, so the system is useful on day one instead of empty.
Do my clients need to create an account?
No. You send them a Magic Link to the shortlist. They open it, review the candidates and leave feedback without signing up.
Where exactly does the AI work?
It writes job descriptions, compares CVs with the vacancy and gives each candidate a match score. You set the threshold and make every hiring decision.
Can it run on our own servers?
Yes. For organisations without internet access, Hello We Hire can be installed on your server with AI included. Write to us and we will talk through your setup.
Set up your first client in a few minutes.
Create a free account, add a vacancy and import the candidates you already have. If you’d rather see it first, we’ll walk you through it.